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24 Sep 2017

Administrative Assistant

Purpose of position The Administrative Assistant will be responsible to provide assistance, project management, and oversight to the administrative office team.
Reports to Executive Administrative Team
Works with Executive Administrative Team
Salary This is a full time position, wage will be determined by experience and job history.


  • Computer proficiency (Word, Excel, Google Docs, Mailchimp, Filemaker Database)
  • Proven track record for measurable results
  • Reporting skills
  • Accounting/ Quickbooks Proficiency
  • Highly efficient and self motivated
  • Organization skills

Essential Duties and Responsibilities

  • Process Paypal transactions for reconciliation
  • Take payments via cash, check or credit card for accounts and gear purchases.
  • Assist with online testing processes.
  • Accounts receivables: Regularly contact families to resolve account balances
  • Address family questions concerning finances, athletics or general inquiries
  • Log documents for tracking and compliance.
  • Assist with all account reconciliations
  • Answer telephones and transfer to appropriate staff member.
  • Meet and greet clients and visitors.
  • Stay informed of all events and activities.
  • Create and modify documents using Microsoft Office and/or Google applications.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Support executive staff in assigned project based work.
  • Other duties as assigned.

Send inquiries or resumes to

Tim Werner, Director of Expansion